EPF Registration for Organisations

EPF is the main scheme under the Employees’ Provident Funds and Miscellaneous Act, 1952. The employee and employer each contribute 12% of the employee’s basic salary and dearness allowance towards EPF.

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The objective of Employees’ Provident Fund Organisation (EPFO) is to promote social security of employees by enabling them to save funds for retirement. The organisation is governed by the Ministry of Labour and Employment, Government of India and was launched in 1951.


EPF registration is mandatory for all establishments

  • which is a factory engaged in any industry having 20 or more persons, and
  • to any other establishment employing 20 or more persons or class of such establishments which the Central Government may, by notification specify on this behalf.

Documents Required

  • Certificate of Incorporation/Partnership Deed
  • PAN Card
  • Memorandum of Association (MOA) and Articles of Association (AOA)
  • Bank details (Cancelled Cheque)
  • Address Proof of Registered office such as electricity bill/rent agreement (in case premise is rented)/ registry or sale deed (for owned premise)
  • Identify proof of all partners such as Driving Licence, Passport, and Voter id
  • Address proof of all partners such as electricity bill, Aadhar card.
  • Digital Signature (DSC) of partner, directors.
  • Wages statement and employee information such as Aadhar card, PAN Card, Bank details, Contact Number & mail-id, Designation, DOJ, Educational details etc.

Registration Process

Visit online EPFO portal https://www.epfindia.gov.in by selecting the option of “Establishment Registration”. Complete the details of employers such as the name of the establishment, address of the establishments, details of owner/employer, PAN of the employer, etc.:

Common Registration facility

Entities willing to get themselves registered under EPF & ESI both, can now through common registration facility available under which entity can get the EPF Code number and ESI Code number by filling the single application. http://registration.shramsuvidha.gov.in/

Penalty for Non-Registration

If an employer fails to get EPF employer registration, or indulges in false representation of facts to avoid PF payment, he shall be liable for a penalty of INR 5,000/-.

Monthly Compliances

The contributions are payable on maximum wage ceiling of Rs. 15000/- monthly.

Monthly return is filed online through the establishment login by uploading the Electronic Challan cum Return (ECR) sheet and return is filed online with the 15th of succeeding month

ECR sheet can be downloaded through EPFO in the XML sheet that contains name & UAN of every employee registered with the establishment during the month for which return is filed.

Penalty for Delay in PF Payment

Upon the late payment of EPF Challan, the following two penalties are applied

  • Interest for late payment under Section 7Q- An interest of 12% per annum, for every single day is levied on the employer if he/she fails to deposit the EPF contribution before the deadline
  • Penalty for late payment under Section 14B- In case of failure of Challan payment, the following penalties should be incurred-
Sl. No. Period of DelayRate of Penalty (p.a)
1Upto 2 Months5%
22-4 Months10%
34-6- Months15%
4Beyond 6 Months25%